Clubs and Societies: FAQs
What’s this about a clubs and societies induction?
Office Bearers from all affiliated clubs and societies must attend an induction session. At the session we will cover topics such as Room Hire, Minibus Hire, and Grant Applications. This also provides an opportunity for Clubs and Societies to meet with the Committee and ask any questions with regards to running a club. Induction meetings will be held in the Williams Room.
If you do not attend the induction you will not be able to hire rooms or minibuses.
Induction dates 2012/13
(Inductions sessions are held in The Williams Room at 1pm)
1st October 2012
15th October 2012
29th October 2012
26th November 2012
10th December 2012
14th January 2013
28th January 2013
11th February 2013
11th March 2013
25th March 2013
22nd April 2013
20th May 2013
3rd June 2013
17th June 2013
Do I need a bank account to affiliate?
No. You only need a bank statement if you would like to apply for funding.
How long does it take to affiliate my society to the SRC?
The clubs and societies panel usually meets once every two weeks so once you hand in your forms it won’t be long before you’re affiliated.
What is a grant?
A grant is for events or equipment your club need a bit of financial help to buy. You can apply for almost anything.
What is not funded by the grant?
Whilst the SRC want to make it as easy as possible for your club to put on great events to attract new members there’s a few thinks we don’t fund:
- Alcohol
- Trips- including travel costs, accommodation costs or entry fees
- Deposits- including hire of venues
- Gifts to speakers
- Raffle Prizes
We also DO NOT fund anything that has already taken place or been purchased.
What’s the best way to make sure I get the grant I have requested?
When the SRC Clubs and Societies panel review applications for grants we are looking for as much information as possible.
We have a lot of clubs and societies affiliated and it really helps if you give us a little bit of background about your clubs and the reason for the grant application.
We think it’s really important that you have also tried to raise some of the money yourself. Raising money is a great way to get your club working together and a great way to market it.
It’s really important that you have shopped around for the best price before you apply.
I’m holding an event over the summer can I still apply for a grant?
The grant system usually runs from the beginning of October to the middle of June. To make sure that the system is fair and works as well as possible we review and update it each year over the summer.
Any events over the summer or before October could not be funded by a grant.
I am organising a trip for my club, can I use the mini bus service?
Clubs and Societies can hire out the minibuses when they are free, but you do need to book in advance. To book a mini bus you must have two members who have sat the SRC minibus test and provide a £200 deposit
How do I sit an SRC minibus Test?
To be eligible to sit an SRC minibus test you must be 21 or over and have had a full UK drivers licence for 3 years.
You must also have no points on your licence. Tests are usually on a Thursday; again you need to book in advance you will need your full paper licence and passport beforehand to be copied.
How can I start my own club?
Can’t find a club or society you want to join? It’s easy to start a club all the forms are downloadable from this page, just complete them and hand them into SRC Reception on the first floor of the John McIntyre Building.
Where can I find out more information about Clubs & Societies?
If you have any further queries about Clubs & Societies and their involvement with the SRC, email clubsandsocs@src.gla.ac.uk.
I want to join a club. Where can I view all clubs?
To view all affiliated clubs, visit http://www.glasgowstudent.net/clubs/affiliated/.
I run a club/society – can I have this recognised with my degree?
From 2011/12 the university will recognise many extra-curricular activities on the university transcript.
Known as the Higher Education Achievement Report (HEAR), this new version of the university transcript will not only list all your academic achievements, but also many other achievements as well. So if you have been a council member or board member of one of the four student bodies; a class rep; a President, secretary or treasurer of a club or society; a volunteer with nightline or support to the homeless; you have the chance to have your efforts recognised alongside your grades on the documents you receive at graduation.
GUSRC have been involved with the development of the HEAR and welcome the new measures in showing the value placed on extracurricular activity by the University. It can also serve as an indication for potential employers to the kinds of activity you have undertaken alongside your studies during your years as a University of Glasgow student.
Certain activities taken from the 2011/12 academic year onwards will be included on the HEAR, and students graduating this summer will be the first to be eligible to receive the new form of the university transcript. Whilst activities included on the HEAR are limited in this, its inaugural year, there is potential for the list of recognised activites to grow in forthcoming years.
If you would like any more information on the HEAR; the eligible activities which can be included; and how to apply contact the University of Glasgow Senate Office.